Exhibit
Is PPE required when setting up my display?
For the safety of all exhibitors, contractors, and staff, personal protective equipment [PPE] is now mandatory for companies who are building any type of mass timber structure on the show floor. This includes building (move-in) as well as dismantling ...
How do I access the exhibitor kit (service manual)?
An email from Fern Expo (our official decorator) is sent to each exhibitor with a link to access your exhibitor kit. Look for this late 2026 or early 2027.
Do I need insurance as an exhibitor at the conference?
Yes, you must have insurance coverage, as outlined in the Insurance section from the Exhibitor Contract that you signed when purchasing your exhibit space. See below. You do not need to mail proof of insurance to show management, but please bring ...
How Can I Order Food & Beverages To Serve in My Exhibit Space?
See the attached PDF menus, below. Exhibitors can email Cherish Simpson directly at cherish.simpson@levyrestaurants.com to place their orders, or for any questions regarding catering. PLEASE NOTE: Serving beer in your booth is off limits and is an ...
How do I order an exhibit space?
Past event exhibitors (2026) were emailed a booking code from our Map Your Show order form to gain access to your pre-populated order form. If you did not receive that email, use our contact form or call Melissa Sklenar at (818) 416-2617. To order ...
May I have a roof over my exhibit?
Yes you may, but you must install a battery-operated smoke detector in the ceiling that can be heard outside the enclosed space.
Does the fire marshal check the fire retardant certifications for the building materials in my display?
No, the fire marshal does not check for this.
How can I best promote my booth space and participation at the event?
We have a social media toolkit that can help attendees promote their participation at the conference. The toolkit includes: Relevant hashtags Event social channels Promotional videos Suggested social posts Ideas for social posts before and during the ...
Are hanging signs allowed over my booth?
Hanging signs are allowed for spaces that are 400 net square feet or larger. The top of the sign can hang no higher than 18 feet (5.49 meters) from the ground, measured from the floor to the top of the sign. All signs and banners must be a minimum of ...
Are there any prohibited items I am not allowed to have in my exhibit space?
For complete guidelines on how to reduce waste at the show, how to help the show cut costs, and to help make the show an environmentally-friendly one, see the Oregon Convention Center Sustainability Guidelines. And you can also watch this quick video ...
Will you provide a list of attendees?
No we cannot provide a list of attendees. The International Mass Timber Conference & Expo and WoodWorks (the conference co-producers) do not sell, rent, or give out attendee information to anyone. WARNING: If you receive an email or phone call from ...
Are exhibitor passes included with the exhibit space fee?
There are NO Exhibitor & Sponsor passes included with the exhibit space fee. They must be purchased separately. Everyone working in your booth must have an Exhibitor/Sponsor pass. We discount select Exhibitor/Sponsor passes according to the following ...
I have a crate with wheels on it. Can I roll it into the exhibit hall myself or do I need a forklift?
There is a roll up door with a ramp located on the loading dock adjacent to Halls C & D where the exhibit hall is located. The roll up door and ramp are ground level. You will unload the crate on the level ground adjacent to the ramp, and then push ...
What are the convention center's Exhibit Hall ceiling height and floor weight restrictions?
Ceiling height is 30 feet (9.1 meters) tall. The Exhibit Hall floors are rated for 365 lbs (166 kilograms) per square foot (.093 square meter). For displays approaching the floor weight rating, please submit a support ticket so we can coordinate with ...
What are the back wall and side rail height limits for exhibit displays?
Linear/in-line spaces are generally 10 feet (3.05 meters) deep and arranged in a straight line with neighboring booths. Regardless of the number of linear booths utilized, display materials should be arranged in such a manner so as not to obstruct ...
What are the rules for unloading and setting up displays?
If you’re bringing your display with you by car, truck, or trailer, and have a lot to unload, please see the Convention Center’s staging, loading, and unloading guidelines. Exhibitors are allowed to set up their own booth display, but are not allowed ...
What is the exhibitor move in and move out schedule?
MOVE IN SCHEDULE: Monday, March 15: 8:00 AM – 5:00 PM Tuesday, March 16: 8:00 AM – 5:00 PM Wednesday, March 17: 8:00 AM – 2:00 PM A Welcome Reception will take place in the Exhibit Hall starting at 3:00 PM Pacific on Wednesday, so Exhibitors must be ...
What are the official Exhibit Hall hours?
While the Exhibit Hall is open (Wednesday, Thursday, Friday) and exhibitors and attendees are free to come and go as they please, many attendees are in the educational sessions across from the Exhibit Hall, on those days, when not at meals or breaks. ...
How do I ship booth and conference materials in advance?
If Exhibitor needs to ship displays and other materials in advance, please see the Exhibitor Kit (emailed to exhibitors no later than January) for more information on shipping to the Fern Expo warehouse. The Oregon Convention Center will not accept ...
Where can I find the Exhibitor Contract?
The exhibitor contract is reviewed and signed at time of exhibit space purchase on the Map Your Show order form.
What is the cancellation and refund policy for exhibit spaces, sponsorships, and attendee passes?
Exhibit Spaces & Sponsorships If an Exhibitor desires to cancel their Exhibitor Contract and therefore their exhibit space, the Exhibitor may only do so by giving written notice to Melissa Sklenar, with evidence of receipt by the Event. If the ...
May I share my exhibit space with another company?
No, sharing of spaces is not allowed.
What is included with an exhibit space fee?
All purchased exhibit spaces include: 6′ draped table, 2 chairs, wastebasket, identification sign, 8’ high pipe and drape back wall and 3’ high pipe and drape side rail (black), company name and booth number on the Exhibit Hall floorplan, company ...