MOVE IN SCHEDULE:
Monday, March 24: 1:00 PM – 7:00 PM
Tuesday, March 25: 8:00 AM – 3:00 PM
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Welcome Reception will take place in the Exhibit Hall starting at 4:00 PM Pacific on Tuesday, so Exhibitors must be set up and ready by 3:00 PM.
MOVE OUT SCHEDULE:
Thursday, March 27: 2:00 PM – 10:00 PM
Exhibitors are not allowed to begin tearing down or moving out before 3:00 PM on Thursday, March 27, 2025. Move-outs or tear downs before 3:00 PM on Thursday, March 27, 2025, may result in Management no longer allowing the offending company to exhibit at the International Mass Timber Conference in future years. Exhibit space must be completely cleaned and exhibits cleared from the Oregon Convention Center by 10:00 PM Pacific on Thursday, March 27, 2025.
NOTE: Fern Expo and the Oregon Convention Center need set up plans from any exhibitor with displays over 3,000 pounds. Exhibitors are allowed to set up their own booth display, but are not allowed to do any rigging or use their own forklift. Equipment and labor may be ordered in the Exhibitor Kit, or at the showsite service desk. If exhibitors want a third party other than Fern Expo to help with set up of their booth, they must complete and submit the Exhibitor Appointed Contractor Approval Form included in the Exhibitor Kit (available first of January).
Related Articles
What are the rules for unloading and setting up displays?
If you’re bringing your display with you by car, truck, or trailer, and have a lot to unload, please see the Convention Center’s staging, loading, and unloading guidelines. Exhibitors are allowed to set up their own booth display, but are not allowed ...
How do I ship booth and conference materials in advance?
If Exhibitor needs to ship displays and other materials in advance, please see the Exhibitor Kit (available first of January) for more information on shipping to the Fern Expo warehouse. The Oregon Convention Center will not accept or ship exhibitor ...
How do I access the exhibitor kit (service manual)?
An email from Fern Expo (our official decorator) is sent to each exhibitor with a link to access your exhibitor kit. If you do not receive this email, please contact Fern Expo... Haley Schleh (503) 954-6841 hschleh@fernexpo.com Fern Expo Support ...
What are the convention center's Exhibit Hall ceiling height and floor weight restrictions?
Ceiling height is 30 feet (9.1 meters) tall. The Exhibit Hall floors are rated for 365 lbs (166 kilograms) per square foot (.093 square meter). For displays approaching the floor weight rating, please submit a support ticket so we can coordinate with ...
Do the convention center and conference meet the needs of people with disabilities?
Yes, the Oregon Convention Center has been designed with accessibility in mind and is easy to move around, regardless of abilities. CLICK HERE to learn more about the convention center and what makes it accessible. And if you need special ...