MOVE IN SCHEDULE:
Monday, April 11: 1:00 pm – 7:00 pm
Tuesday, April 12: 8:00 am – 4:30 pm
A Welcome Reception
will take place in the Exhibit Hall starting at 5:30 pm Pacific on Tuesday, so Exhibitors must be set up and ready by 5:00 pm.
MOVE OUT SCHEDULE:
Thursday, April 14: 5:00 pm – 10:00 pm
Exhibitors are not allowed to begin tearing down or moving out before 5:00 pm on Thursday, April 14, 2022. Move-outs or tear downs before 5:00 pm on Thursday, April 14, 2022, may result in Management no longer allowing the offending company to exhibit at the International Mass Timber Conference in future years. Exhibit space must be completely cleaned and exhibits cleared from the Oregon Convention Center by 10:00 pm Pacific on Thursday, April 14, 2022.
NOTE: Fern Expo and the Oregon Convention Center needs set up plans from any exhibitor with displays over 3,000 pounds. Exhibitors are allowed to set up their own booth display, but are not allowed to do any rigging or use their own forklift. Equipment and labor may be ordered in the Exhibitor Kit, or at the showsite service desk. If exhibitors want a third party other than Fern Expo to help with set up of their booth, they must complete and submit the Exhibitor Appointed Contractor Approval Form included in the Exhibitor Kit (available first of January).
How do I get the Exhibitor Kit?
Carpet, electricity, phone lines, A/V equipment, additional furniture, labor and materials handling, and other needs are available at an additional charge through Fern Expo and the Oregon Convention Center via the Exhibitor Kit. A link to the ...
What are the rules for unloading and setting up displays?
If you’re bringing your display with you by car, truck, or trailer, and have a lot to unload, please see the Convention Center’s staging, loading, and unloading guidelines. Exhibitors are allowed to set up their own booth display, but are not allowed ...
How do I ship booth and conference materials in advance?
If Exhibitor needs to ship displays and other materials in advance, please see the Exhibitor Kit (available first of January) for more information on shipping to the Fern Expo warehouse.
What are the convention center's Exhibit Hall ceiling height and floor weight restrictions?
Ceiling height is 30 feet (9.1 meters) tall. The Exhibit Hall floors are rated for 350 lbs (.45 kilograms) per square foot (.093 square meter).
What are the rules about signs, displays, and decorations?
The Oregon Convention Center Sustainability Guide for Exhibitors states that foam core signage is banned, unless it is designed to be reused and/or the decorator brings it in and out. All signs, displays or decorations are subject to conference staff ...