What are the rules for unloading and setting up displays?
Exhibitors are allowed to set up their own booth display, but are not allowed to do any rigging or use their own forklift. Equipment and labor may be ordered in the Exhibitor Kit, or at the showsite service desk. If Exhibitors want a third party other than Fern Expo to help with set up and/or teardown of their booth, they must complete and submit the Exhibitor Appointed Contractor Approval Form included in the Exhibitor Kit (available January 2023) at least forty-five (45) days prior to the Event’s Exhibitor move-in date and at that time also provide to FBN: (i) a written statement setting forth the identity and intended use of the EAC, and (ii) a certificate of insurance coverage which has named Fern Expo and FBN as additional insureds on the EAC’s policies.
Fern Expo and the Oregon Convention Center need set up plans from any exhibitor with displays over 3,000 pounds.
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What is the exhibitor move in and move out schedule?
MOVE IN SCHEDULE: Monday, March 25: 1:00 PM – 7:00 PM Tuesday, March 26: 8:00 AM – 3:30 PM A Welcome Reception will take place in the Exhibit Hall starting at 4:00 PM Pacific on Tuesday, so Exhibitors must be set up and ready by 3:30 PM. MOVE OUT ...
How do I get the Exhibitor Kit/Manual?
Carpet, electricity, phone lines, A/V equipment, additional furniture, labor and materials handling, and other needs are available at an additional charge through Fern Expo and the Oregon Convention Center via the Exhibitor Kit/Manual. There are a ...
How do I ship booth and conference materials in advance?
If Exhibitor needs to ship displays and other materials in advance, please see the Exhibitor Kit (available first of January) for more information on shipping to the Fern Expo warehouse. The Oregon Convention Center will not accept or ship exhibitor ...
What are the rules about signs, displays, and decorations?
Overhead hanging signs Overhead hanging signs and banners are allowed for exhibit spaces that are 20x20 or larger. The signs must not hang higher than 16 feet (4.87 meters) off the ground, measured from the floor to the top of the sign. A recommended ...
What are the convention center's Exhibit Hall ceiling height and floor weight restrictions?
Ceiling height is 30 feet (9.1 meters) tall. The Exhibit Hall floors are rated for 365 lbs (166 kilograms) per square foot (.093 square meter). For displays approaching the floor weight rating, please submit a support ticket so we can coordinate with ...