How do I ship booth and conference materials in advance?
If Exhibitor needs to ship displays and other materials in advance, please see the Exhibitor Kit (available first of January) for more information on shipping to the Fern Expo warehouse.
The Oregon Convention Center will not accept or ship exhibitor freight or drayage.
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What is the exhibitor move in and move out schedule?
MOVE IN SCHEDULE: Monday, March 24: 1:00 PM – 7:00 PM Tuesday, March 25: 8:00 AM – 3:30 PM A Welcome Reception will take place in the Exhibit Hall starting at 4:00 PM Pacific on Tuesday, so Exhibitors must be set up and ready by 3:30 PM. MOVE OUT ...
How do I access the exhibitor kit (service manual)?
An email from Fern Expo (our official decorator) is sent to each exhibitor with a link to access your exhibitor kit. If you do not receive this email, please contact Fern Expo... Haley Schleh (503) 954-6841 hschleh@fernexpo.com Fern Expo Support ...
Do I need insurance as an exhibitor at the conference?
Yes, you must have insurance coverage, as outlined in the Insurance section from the Exhibitor Contract that you signed when purchasing your exhibit space. See below. You do not need to mail proof of insurance to show management, but please bring ...
What are the rules for unloading and setting up displays?
If you’re bringing your display with you by car, truck, or trailer, and have a lot to unload, please see the Convention Center’s staging, loading, and unloading guidelines. Exhibitors are allowed to set up their own booth display, but are not allowed ...
What are the back wall and side rail height limits for exhibit displays?
Linear/in-line spaces are generally 10 feet (3.05 meters) deep and arranged in a straight line with neighboring booths. Regardless of the number of linear booths utilized, display materials should be arranged in such a manner so as not to obstruct ...